As stated in the introduction of the text, writing consists of:
1-Preparation: establishing your primary purpose; assessing your audience; determining the scope of your coverage; selecting the most appropriate medium. (Note all of these points will be discussed in a subsequent lecture)
2-Research-considering the validity of the information and the source
3-Organization—this emphasizes the importance of an outline
4-Writing: nuts and bolts, ie blocking and tackling
5-Revision—Review, recast, rewrite
Memos are the lingua franca of business. They are how business executives communicate with each other. They follow this format:
Re: (regarding or subject matter)
Moreover, they adhere to the ABC (Abstract/Body/Conclusion) format. Please note:
ABSTRACT provides context—ie tells the reader why the memo is being written and provides spells out its purpose. This introduction is important. It hooks/attracts the reader and ideally induces him to read further.
Moreover, it informs the reader of the writer’s purpose and sets reasonably expectation for the reader of what is to follow.
An inordinate amount of time should be spent on crafting the abstract. It’s important to draw in the reader and prepare him/her the substance of the memo.
BODY: This is where the major points are made, justification stated, details provided. Its length depends on the subject and goal of the memo. It can run from several paragraphs to numerous pages.
CONCLUSION: Reprise the major point(s) you are making and clearly state what action is required—I need approval, authorization or state the purpose for the memo: ie this is For Your Information.
One of the major failings of memos is to clearly tell the reader what’s required, ideally to move the project forward. Don’t assume the reader will understand what’s required of him/her.
Read pages 200-231 on memoes; pages 44-70
Introduce yourself in memo format. Say
what your major is and whether SUNY Maritime courses are helping you prepare
for same. What I seek is insight into whether
courses/curriculum have value, meet your expectations and how they/it can be
I seek specifics, and not a generally
assignment tests two things: your
ability to incorporate the ABC format and write in a clear, cogent manner. Some
of the material presented will be incorporated when drafting a resume and cover
letter, two of the major deliverables of this course.