Answered Essay: Proper scope identification and management will help the project evolve smoothly and operate within

Proper scope identification and management will help the project evolve smoothly and operate within the time and budget constraints. The project timeframes and schedules can create conflicts among the project stakeholders. In this discussion, you will consider how to manage the initial scope and, as the project progresses, how to manage time and budget constraints.

Respond to the following:

•  As the project manager, how will you ensure that the initial scope is appropriate to the project requirements and stakeholder needs? What if the scope must be modified after the project has begun? What should you do to ensure this is the only modification to the scope during the project?
•  As the project progresses, issues with budget and time constraints may develop. Identify how you would handle these issues if they developed on your project.
•  Whenever you work with others there is the potential for conflict. A member of your team has decided to take a “short cut” and does not complete his part with the necessary quality and durability. Using an example of your choice to demonstrate this issue, how can you resolve the issue ethically?

Expert Answer

• As the project manager, how will you ensure that the initial scope is appropriate to the project requirements and stakeholder needs? What if the scope must be modified after the project has begun? What should you do to ensure this is the only modification to the scope during the project?

The foundation for any successful project implementation is not losing touch with reality and being practical while we go about executing the project. I would ensure that the initial scope is appropriate to the project requirements and stakeholder needs by conducting a series of workshops where all the stakeholders are present and exchange ideas on how best to go about implementing the project, this would ensure that there are no discontent personnel as the project kicks off. In the event of the scope being modified after the project has begun, we would evaluate if the modified scope has a bearing on the timelines that have been agreed upon. In the event of that being a possibility we would have to discuss the renewed timelines and how best to achieve them without having to undergo significant delay. I would be telling the team that any further modification would be difficult to accommodate as that would stretch the already extended timelines and would lead to a feeling of being short changed with regards to what was originally agreed upon.

• As the project progresses, issues with budget and time constraints may develop. Identify how you would handle these issues if they developed on your project.

In any project, there are bound to be issues with budget and time; to combat the same close monitoring of the progress in the project on a daily basis should be carried out. In the event of such instances occurring in my project, I would take a closer look on what led to this occurrence and how best could we avoid the same going forward. I would be using these issues to learn lessons on how not to do things and ensuring that there is no recurrence of the same.

• Whenever you work with others there is the potential for conflict. A member of your team has decided to take a “short cut” and does not complete his part with the necessary quality and durability. Using an example of your choice to demonstrate this issue, how can you resolve the issue ethically?

This has happened many a time in my field of work that an enterprising team-member has resorted to taking “short cuts” which have actually had the opposite of the intended effect on the project, leading to unnecessary delays as well as additional overhead with regards to time, cost and effort. So, I have laid down certain ground rules which need to be respected at all times in the projects that I head. One of them is that no team member resorts to short cuts, ever another being that people are expected to be honest and upright always. If there’s a feature that would take longer to develop, people are encouraged to be forthright about it in terms of the time it would take to get it done rather than overpromise and then under deliver at a later stage.

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