You work at a medium-sized manufacturing firm that has 100 employees. Your boss has learned that you’ve taken a MIS class, and has decided you’re the perfect person for a particular task. Your boss wants you to make the key decisions for computer procurement and distribution for the 100 employees in the office. In short, your task is to decide who gets new computers, when they get them, and why.
You have taken this task to heart and have learned the following:
• The 8 managers and their 3 administrative assistants all have high-end computers. They spend most of their time using MS Office, email, and web browsers to access the Internet. The Engineering manager runs some demanding computer-aided design (CAD) programs.
• The 10 engineers have mid-sized computers. They use CAD applications extensively, and have complained endlessly about the speed of their computers.
• The 8 sales reps and the 7 members of the customer support staff most often use MS Office, email, and a database that contains customer information. They have low-end computers.
• The 8 members of the Accounting staff each have a mid-sized computer. They typically use MS Office, email, and an accounting application.
• The two members of the HR department have high-end computers. They generally use MS Office, email, and a HR package.
• The remaining members of the company work in Operations. They require access to the accounting application, MS Office, email, and to the Internet. None of these employees require continuous access to a computer. They share a dozen computers that are distributed around the shop floor.
Write a procurement and distribution plan. Your plan should make most of the employees happy and include the following:
• List the computers you plan to purchase for the various groups. Use the following categories: high end, mid-sized, low end, and mobile (e.g., laptop, tablet, etc.).
• Outline the need for and distribution of the computers. In other words, when do members of the various groups actually receive a computer? And which computer do they get?
• Explain the logic behind your decisions (i.e., justify your decisions).
• Describe how this plan will guide decisions for years (i.e., your plan should be able to work from year-to-year with a little tweaking).
Use a table to present the main part of your plan: The table needs four columns: Department, Present Computer, Proposed Computer, and Justification.
Here’s how the table should look. The justifications provided below would be worth 0 points. You’ll need to provide reasons that are suitable and well thought out.
|Department||Present Computer||Proposed Computer||Justification|
|Legal||Mid||High||Legal will get the fastest computers because I occasionally ask the people in the Legal department for free legal advice. Also, the funny symbols used in legal documents require extra processing.|